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How Virgin Experience Days transformed complex P&L and voucher redemption planning into a scalable, investor-ready finance platform with Board

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2:50 min
  1. One of the biggest things we've got today is being able to do scenario planning

  2. in real time. So if the board decides at the last minute of our budget process

  3. to ask me to add a million pounds to our forecast, I'm able to

  4. go and, with a few clicks of the buttons in Board, to do that in half an hour.

  5. Previously, that would've taken us maybe two days in our previous Excel model,

  6. which meant that really, we couldn't be adaptive and flexible in our planning

  7. process. At Virgin Experience Days, we believe

  8. that disconnection is becoming ordinary in society, and

  9. we're trying to change that by championing connection through our products

  10. and people and communities.

  11. So we inspire our customers to choose connection through a

  12. curated range of anti-ordinary gift experiences.

  13. So we make gifting easy, flexible, and

  14. meaningful, and we also help people to create real lasting

  15. memories by deepening real human connections.

  16. When I joined the company, we were planning everything on Excel, so we

  17. weren't able to plan as granularly as we wanted.

  18. We wanted to get down really to the product level.

  19. And we also had some unique things about our business.

  20. So things like planning our cash flow is quite difficult because we have to plan

  21. not only for when the sale is going to be made, but when the customer's going to

  22. actually redeem that voucher. So that was very difficult to plan in Excel,

  23. and we're able to do that in a much more automated way within Board.

  24. One of the main reasons for me that we chose Board was the fact that it

  25. was scalable. So while we had a small use case to begin with,

  26. we saw that we could add lots into the platform over the next few years, and it was

  27. going to grow with us as a business.

  28. We started off implementing FP&A, so we use it

  29. to plan our full P&L, balance sheet, cash flow, all our

  30. financial statements, but not just an out-the-box solution.

  31. We are quite different because we have some complexities, so we had to

  32. plan those bits separately and then link it all together.

  33. We've already put new things into the platform.

  34. So we had a phase two implementation where we expanded to plan more

  35. granularly by region, so by location.

  36. And going forward, we've got lots of ideas.

  37. We're looking at planning by marketing channels.

  38. So if somebody comes to us through PPC or through social or

  39. organically, we want to plan for that

  40. sale a little bit differently. Board's a tool that I can really immerse myself

  41. in. So rather than just being high level and looking at the final

  42. outputs, even as a CFO, it's very easy for me to delve into the system,

  43. understand what's going on in the background, and sometimes make changes myself if

  44. I need to change the procedures. It's very easy for me to go in and

  45. make those amends and change our system to how I need.

How Virgin Experience Days transformed complex P&L and voucher redemption planning into a scalable, investor-ready finance platform with Board

Virgin Experience Days, a pioneer in curated gift experiences, faced increasing complexity in forecasting and budgeting their P&L, particularly around cash flow processes linked to voucher redemption. Managing these processes in Excel created inefficiencies, risk, and limited stakeholder visibility.

By implementing Board, the company replaced manual processes with a unified planning platform, enabling connected forecasting, automated financial modeling, and real-time performance visibility for teams and investors. Scenario analysis was reduced from days to minutes, allowing finance to support faster, board-level decision-making.

Read the full case study.